Guidance for Users on the Copyright and Citation
of EMOHA Collections Material
This information is intended to draw attention to and advise archive
users on the different uses of material for which copyright permission
must be obtained and when and how citation should be credited. When using
material for any of the purposes stated below it is essential to know
if the material has any restrictions and if copyright approval is required.
The Cataloguing Officer and the Record Office staff will be able to advise
on this.
The Different Types of Use of Material
a) Use in schools, universities, colleges and other educational establishments
b) Use in public performance, lectures or talks
c) Use in publications, including print, audio or video cassettes or CD
ROM
d) Public reference purposes in libraries, museums & record offices
e) Use on radio or television
f) Publication worldwide on the internet
g) Use in a thesis, dissertation or similar research
Copyright
Recorded Sound/Interview Items
Sound items have two types of copyright, copyright for the spoken material
on the recording (this is literary copyright) and copyright for the physical
item itself. Copyright of the spoken material belongs to the speaker.
Usually this is given to the holder of the physical item but restrictions
on the different uses (see (a-g) above) of the item may be made when the
speaker transfers copyright.
If you are going to use the material for (a - f) above you need to check
if there are any restrictions, who holds the copyright, and obtain permission
to use it. The EMOHA holds the copyright on some material held in the
archive but not all.
Under the Fair Dealing provision small extracts, quotes and summaries
used in (g) can be used if there is no overall restriction, but acknowledgement
must be given. (see Citing EMOHA material below). Substantial reproduction
of material for (g) would require permission.
Printed Material/Ephemera
Published
Standard copyright law as for all published material applies. Acknowledgement
should identify the work by its title or description and identify the
author unless it is published anonymously.
Unpublished
As for published material, but if the author's identity is unknown and
reasonable enquiry has not revealed them, it maybe left out of the acknowledgements.
Photographs
Photographs are artistic works with the copyright belonging to the photographer,
unless the copyright has been transferred. For use of a photograph in
(a-g) above you require permission from the copyright holder. Under Fair
Dealing for private study or research the British Photographers' Liaison
Committee has agreed that a single copy of a photograph may be made by
or on behalf of an individual, however, copying segments or extracts of
a photograph may be deemed as less than fair by the copyright owner. It
is important that a photographer's moral rights are not infringed in this
context. (Moral rights in this instance relate to the right for the original
photographic image not to be altered or changed in any way)
Citing EMOHA material
Recorded Sound/Interview Items
In thesis, dissertation or similar research
Suggested form of citation:
East Midlands Oral History Archive, (EMOHA can be used after 1st citation)
Collection Name, Accession Number, Collection Number, Name of interviewee/Anon
e.g. EMOHA, Thornton Collection, 0233, TH/010/011, F. Smith
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