Leicestershire Archaeological and Historical Society
Founded 1855

1. The Transactions of the Leicestershire Archaeological and Historical Society are published annually, complete in one issue. Papers, normally not exceeding 7000 words of main text, may be submitted for consideration at any time. The Society also welcomes shorter notes on any subject of local relevance in the fields of history, archaeology and architecture.
2. At present there are no formal arrangements for the transfer of copyright, but as a matter of courtesy contributors should consult the Society before republishing elsewhere any matter which has appeared in Transactions.
3. Contributors receive 15 offprints of their work free of charge and are entitled to make any number of further copes at their own expense.

Texts

4. All copy (including quotations, appendices, lists, bibliographies, references, acknowledgements and captions) must be word-processed with double spacing, on one side of the paper only, and allowing wide margins. The pagers should be serially numbered in one continuous sequence. Two copies should be submitted; authors are recommended to keep a duplicate copy. Once accepted for publication, the final version of a paper or note must be submitted electronically on disk, CD or via email (in MS Word compatible format), and should be accompanied by two copies of the print-out, double-spaced, for copy-editing purposes.
5. The main text of substantial articles should be preceded by a summary of not more than 100 words. The summary should not include references to the literature nor to illustrations within the article itself.
6. Illustrations should be numbered in a continuous sequence, making no distinction between line drawings and half-tones. They should be referred to in the text as, for example illus. 9, using plain brackets if appropriate. Captions for all the illustrations should be given in a single list separate from the main text; copyright and other acknowledgements should be included.
7. Short quotations should be enclosed within single quotation marks and run on with the main text. For quotations within a quotation, double quotation marks should be used. Quotations of more than 3 lines of typescript should normally be indented, beginning a fresh line.
8. Place-names should be accompanied by their present county or other ascription. Where it is important to emphasise the pre-1974 location of places, the former county name may be added in brackets, eg. Morcott, Leicestershire (formerly Rutland). Hypens within place-names should be omitted. The names of persons still living should be preceded by their current title when first mentioned in the text.
9. Words to be printed in italics should be underlined in the typescript, even if a word-processor with italic print facilities is used. This includes titles of books and periodicals, and technical terms or short phrases in languages other than English.
10. Dimensions should normally be given in metric units. In technical matter (architectural or archaeological) it may be necessary to use both Imperial and metric systems to facilitate comparison with other literature. Whatever system is adopted, it should be applied consistently. Note that if metric units are to be used, the centimetre is not accepted as a British standard measure, and that the standard unit of distance is still the mile.

References

11. Two systems of reference are in use in historical and archaeological writing, the footnote (or endnote) system and the author/year or 'Harvard' system. Either is acceptable in Transactions, but please note that where footnotes are used they should normally be restricted to the citation of references and not expanded to include matter which should properly form part of the main text or of an appendix.
12. Footnote references should be indicated in the text by use of superior numerals, ideally at the end of the sentence and in any event following a punctuation mark. A separate list, with corresponding numbers in a single sequence through the text, should give the actual matter of the footnotes.
    
    At its first occurrence each reference should be given full bibliographical details, see paragraph 14 below. Subsequent references should take the form 'Bloggs 1990, as n.00, p.000', where 00 represents the number of the footnote containing the first reference and 000 the page number(s) referred to. The forms 'fol.00' and 'col.000' may be used for books and manuscripts with those forms of pagination.
    
    Alternative forms of abbreviated reference (eg. VCH Leics, 0, p.000) may be used if the above system seems unwieldy, but a clear statement to this effect should be made either at the end of the text or in the first footnote.
13. Author/year references in the text should take the form (Bloggs 1990, 000), which should ideally be placed at the end of a sentence and in any event preceding a punctuation mark. Alternatively, the author's name may be included in the body of the sentence, eg. 'Bloggs (1990, 000) claims that . . .'.
    
    Details of all works referred to in the article should be presented at the end as a Bibliography, listed in alphabetical order of authors' surnames. Each entry should take the form indicated in paragraph 14 below. Different works by the same author published in the same year should be distinguished by 'Bloggs 1990a' and 'Bloggs 1990b', etc.
14. Bibliographical details: whichever system is being used, the fullest possible details should be given of each document or publication referred to. The exact form will vary slightly, but the information required remains the same. The following examples are offered for guidance, but members of the Editorial Board will gladly advise intending contributors if any uncertainty arises.

Unpublished documents

Leicestershire, Leicester and Rutland Record Office: Appleby Magna parish records, 15D55/26a. Specification for new pewing and for putting in new galleries to Appleby Church, n.d. [c.1830].

In an author/year style bibliography the finding reference should be extracted and with the abbreviated prefix 'LLRRO' placed in the left hand column as though it were the author's name. It can also be used in the body of the text as an abbreviated reference, e.g. (LLRRO 15D55/26a).

Published documentary sources

Rotuli Hundredorum tempore Henrici III et Edwardi I, edited by W. Illingworth and J. Caley, 2 vols. London: Record Commissioners, 1812-18.

In the author/year system, reference to Illingworth and Caley 1812-18 is cumbersome, and the abbreviation Rot. Hund. may be used in the left-hand column of the bibliography, and, with the appropriate page, folio or column number, in the body of the text.

Books

D. S. Neal, The excavation of the Roman villa in Gadebridge Park, Hemel Hempstead, 000. Res. Rep. Soc. Antiq., 31. London: Thames and Hudson, 1974.

In the author/year system the author's name and date of publication are extracted to form a column against the left-hand margin, so that the entry appears thus:

Neal, D.S., 1974 The excavation of the Roman Villa in Gadebridge Park, Hemel Hempstead. Res.Rep.Soc. Antiq., 31. London: Thames and Hudson

and text references take the form (Neal 1974, 000). In the footnote system, the page number referred to follows the word Hempstead.

Articles in periodicals

C. Wells, 'Probable trephination of five early Saxon skulls', Antiquity, 48 (1974), 298It is important to cite the inclusive page numbers for the whole article; readers may wish to order a copy through Inter-Library Loans, for which this information is necessary. In the footnote system, a more precise page reference may be given using the form 'esp. p.000) or 'here p.0000'. In the author/year system, the a8uthor's name and the year of publication should be treated as in the previous example, and the entry laid out in double column form.

Wells, C., 1974 'Probably trephination of five early Saxon skulls', Antiquity, 48 298-302.

Abbreviations

Titles of periodicals or serial publications may be abbreviated following the principles laid down in British Standard 4148(1970).

Other regularly-used abbreviations may include:

BAR	British Archaeological Reports (British and International series)
BL	British Library
HBMC	Historic Buildings and Monuments Commission (English Heritage)
LM	Leicestershire Museums
RCHME	Royal Commission on the Historical Monuments of England
PRO	Public Record Office
ROLLR	Record Office for Leicestershire, Leicester and Rutland
TLAS	Transactions of the Leicestershire Archaeological Society (19122/22-1954)
TLAAS	Transactions of the Leicestershire Architectural and Archaeological Society(1866-1912/13)
TLAHS	Transactions of the Leicestershire Archaeological and Historical Society (1955-)
VCH	Victoria County History (plus conventional abbreviation for pre-1974 county name, in italic, e.g. Leics)

Illustrations (see also paragraph 6)

15. The responsibility for supplying illustrations rests with the contributor, who must obtain copyright permissions well in advance of publication.
16. Originals should be of the highest quality. For half-tone illustrations a semi-matt bromide print should be provided; line illustrations should be supplied either as originals in black ink on white paper or card or on drawing film, or as camera-ready bromides. Lettering, scales, north points, etc., on line drawings should be of high quality and of an appropriate size for the degree of reduction anticipated. Dual standard scales (i.e. metric and Imperial) are desirable, especially for maps or plans showing large areas; otherwise please use metric scales - Imperial-only scales are not acceptable. We can also accept illustrations in electronic/digital format; images should be scanned to a minimum of 300dpi and submitted via e-mail or on CD-rom. Please contact the editors for further information.
17. The print area of a page of Transactions is 190 x 134mm. Bearing in mind that a caption will accompany it, the area available for an illustration is approximately 175 x 134mm in 'portrait' format and 190 x 120mm in 'landscape' format. This should be taken into account when preparing line drawings and when considering reductions. Originals supplied for reproduction should not be more than four times the finished size. Illustrations requiring a pull-out sheet will be considered only in exceptional circumstances.
18. Illustration numbers should be marked on the face of line-drawings in pencil and outside the print area. Photographs should be marked on the reverse, but, because of the possibility of damaging the print by writing on the back, self-adhesive labels are recommended. Identify artwork and photographs by adding the name of author and/or article.

Proofs

19. Typescripts should be checked very carefully before submission to eliminate factual and typographical errors. Contributors will receive one set of proofs, which should be corrected and returned within 14 days of receipt. Proofs not returned on time will be regarded as not requiring correction. Alterations which go beyond the correction of typographical errors may be disallowed or charged to the contributor.

Personal Details

20. Contributors are asked to supply brief biographical details, with degrees and honorifics, present post or status, and preferred address for correspondence, for inclusion in a page of information on contributors to Transactions.