Web Maintainer - Responsibilities: University of Leicester Web Centre

5. Web Maintainer

Responsibilities

Summary
A detailed explanation of both the actual stated responsibilities of any person taking on the mantle of 'Web Maintainer' and the associated levels of awareness and skill that go with that role.

All University departments/sections should have someone who is responsible for the departmental data stored in their department's area of the CWIS. This person is the Departmental Web Maintainer. The CWIS officer maintains a database of departments and sections on the main university server with details of who is the Departmental Web Maintainer. It is vital for every department/section to have someone filling the role of Departmental Web Maintainer. The duties and responsibilities of a Departmental Web Maintainer are as follows:

To be responsible for all departmental Web data and the file structures in which it is kept.
To assist individuals in the department in getting Web accounts and to monitor their use of such accounts.
To be the departmental liaison with Central Computing Services & the Learning Technology Section (LTS) in particular with regard to requests for ownership changes on folders within the department, Web account quota increases, account deletions, transfer of data from old accounts, password requests and changing permissions on folders.
Ensuring information about members of staff that is displayed as part of the department's Web pages has full consent from those members of staff. This includes providing permission forms for staff to fill in and amending any staff details if so requested and in compliance with the regulations on data protection.

The above duties form the basic core of what is involved in being a Departmental Web Maintainer. These responsibilities do however assume a degree of awareness and minimum level of Web related skill on the part of the Web Maintainer. Departmental Web Maintainers are often required to:

Communicate with the CWIS officer and the wider Departmental Web Maintainer network (via the Departmental Web Maintainer's mailing list) to keep apprised of developments.
To be a source of information to staff members about areas such as Web accounts, quotas, passwords and Web space.
To have an awareness of Web services and structures - such as how to get Web forms configured, how to get Web stats showing page use and the departmental two-letter code system works.
To promote/encourage compliance with Accessibility and Corporate ID on departmental Web pages, which itself assumes familiarity with at least the basics of both.
To have a minimal level of Web training - including at the very least to have attended the basic staff development courses on Web Site management i.e. Web Wise and either FrontPage or Dreamweaver.

This second set of points are by no means compulsory - they are just considered to be advantageous to a person wanting to perform the duties of Departmental Web Maintainer. This is also why Web Maintainer is the final section in this site about Web Site development - because ideally a person would become a departmental Web Maintainer AFTER they had developed their Web skills.

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